19 APRIL 2012
Submitted by valleyhi
on Fri, 06/01/2012 - 20:14

Valleyhi Community Club, Inc.
Minutes of 19 April 2012 Board of Trustees’ Regular Meeting
Location: Leavenworth PUD

Proper notification of meeting was given.
President, Jose’ Blazquez, called the meeting to order at 6:30 P.M.
The minutes of the March meeting were read and approved via email prior to this meeting.
The minutes of the March 31st Special Meeting of the Members were read. A motion to accept those minutes as written was made, seconded, and approved.

This meeting was attended by:
Trustees: Danielle Hester, Susan Raley, Don Thomas and Mike Weil
President: Jose’ Blazquez
Vice President: Larry Hamilton
Treasurer: Robyn Hoffman Smith
Secretary: Peggi Lopez
Members: Those that signed in were Richard Saunders, Herman Raley, Julie Blazquez,
Lynitta Foley, Dave and Lorie Ockey, Chet Foley, Maura Laverty, Ted and Julie
Grinolds, Craig Prpich, Karl and Denise Ruether, and Dave and Kimiko Nalle.

Treasurer’s Report
The Summary of Checking and Cash/Asset Accounts for April 2012 shows a checking account balance brought forward of $11,652.51. After accounting for all deposits and checks, the balance as of April 18, 2012 is $10,362.07. The water Project Checking Account balance is $1,127.86. The savings account balance is $38,710.78. The two CD balances are $53,278.13 and $9,808.98. The total of these balances leaves our total cash for all accounts at $113,287.82. After adding the accounts receivable of $1,908.07, our total assets as of
April 18, 2012 are $115,195.89. The Community Dues income for March was $250.00; expenses were $0.00. The Water System Operating income for March was $14.06 (interest); expenses were $2,616.42. The Fiscal YTD Water System Operating income as of March 31, 2012 was $78,857.51; expenses were $77,246.52.
The Aging Summary balance is $1,908.07.
A motion to accept the Treasurer’s Report was made, seconded, and approved.

Committee Reports
Water: The Dept. of Ecology is requiring us to record our daily water consumption. The flow meter that will record this is estimated to be under $1000.00. Jim Weins could install it himself. After a short discussion it was decided that the board would get in contact with Kyle Breaux to give him Jim Weins’ contact information in order to see about getting a used/rebuilt flow meter.
Both Jim Weins and Dan Riblett went to see Jon Torrence, who is an engineer that could help us, if we choose to hire him, with the work that needs to be done regarding the per-acre-feet and the requirements for a new reservoir. Mr. Torrence said that the first thing we need to do is to seek the counsel of a water rights attorney (he recommends Mark Peterson) to determine whether or not our certificates of acre feet are in fact legally binding. A motion to contact Mark Peterson to ask for an estimate on how much this would cost and to seek his initial advice was made. A very lengthy discussion ensued. The motion on the floor was never seconded. In order for everyone to have a good understanding of the issue before the Club, the board decided to bring to the May meeting a plat map showing which lots are and are not connected, which lots are full time, part time, and unoccupied, and the DOH documents regarding water to all lots along with a time line.
There was a short discussion about the need to raise the dues in order to accomplish items on the Community Projects list, the By Laws in relation to the foregoing, and the option of raising the needed funds by donation. After the discussion, a motion to include in the May billing a letter asking for donations along with a list of the community projects in order to give the membership the opportunity to make a donation to the dues account in the amount of their choosing and to designate the extra amount on their check to the dues account was made, seconded, and approved.
Cleanup: The tire drive was a success. Well over 500 tires were collected. People that helped move the tires include Jose’ Blazquez, Craig Prpich, Don Thomas, Richard Saunders, Susan Raley, Jim Wolf, Mike Weil, Julian Gwynne, Danielle Hester, and some of her stronger kids. Russel Esparsa donated the sign. There were a few tires left, so Richard Saunders agreed to take them down to Les Schwab. The board thanked all that participated. The goal going into this event was that it would be completely free to the community, but the board fell short of that goal by $80.00, which was for gas to take the tires to Chelan because Dryden ran out of room. A motion to reimburse the $80.00 was made, seconded, and approved.

Unfinished Business
Verizon Claim: The secretary received a copy of a letter (attached) from Global Indemnity to CSI informing CSI that they, Global Indemnity, do not cover the type of damages that Valleyhi is claiming, which is additional costs we had to pay to Selland because of inaccurately located phone lines. After a discussion about bidding, contract clauses, deadlines, and claims, the board decided to look again at the contract we have with Selland for a guaranteed completion date, and also to look into filing a claim directly with Connective Solutions, Inc.
Liens: Two rather than three of the liens were filed because the Fout’s property is coming up for
auction, and the bank will not recover their investment in the property. Because of this, the attorney advised us not to file the Fout lien because we would be paying to file a lien on which we would recoup nothing.
Castle playground equipment: After a discussion of liability and insurance requirements, structure type, ground materials, blueprints, and costs, Ted Grinolds offered to do more in-depth research and present it to the board.
Use of Fire Hall for meetings: At a Fire Commissioners’ meeting last week that was attended by three Valleyhi board members, the Commissioners categorically denied our request to use the Fire Hall for our meetings. The reason is that the building is not ADA approved and is not safe for a group of people to meet in the upper level because it lacks two emergency exits. The Commissioners did offer the use of the Dryden Community Club free of charge.
Website and Videographer costs: The website was $300.00 and the video of the Special Members’ Meeting was $315.00. A motion to approve these two payments was made, seconded, and approved. Craig Prpich would like a copy of the video for his personal records and will check into paying for his own copy.
Donated Lot: Jose’ went to the county and signed the necessary documents to remove Lot 30 of Block 5 from Valleyhi’s ownership.

New Business
Formation of By Laws Committee: Chet Foley presented the board with RCW’s (attached) that,
according to him, state that the formation of committees within Valleyhi Community Club, Inc. is unauthorized because the formation of committees has to be spelled out in either the Articles of Incorporation or the By Laws. According to Mr. Foley, the two RCW’s he presented (24.03.115 and 24.03.065) prevent the formation of committees either by Directors or Members. Mr. Foley also asked in writing (attached) to be removed from the By Laws committee because “when he signed up for it on March 31, 2012, he did not know it was illegal”. After discussing Mr. Foley’s assertions about committees and whether or not we should vote on Mr. Foley’s By Laws changes, the board decided to research the allegations and discuss it further at the May meeting.

Ballot Approval: The secretary presented the Trustee Election Ballot to the board for approval. She informed everyone that the deadline was extended to April 21st and then asked the members present if any would like to be a candidate. Kimiko said she would consider running and let the secretary know by the deadline. The secretary also explained the reasons for the deadline. The approval of the ballot was tabled until after the deadline.
Identifying 10” strips of land on plat map: The board spoke with Deanna Walter, the Chelan County Assessor, because of a concern about what takes precedence between what it says on a plat map and easements. It turns out that an easement that was done in 1924 is what is considered a “cloud on the property” and the 1924 easement takes precedence over the plat. Other than that, Ms. Walter could not advise us, and suggested that we consult a Real Estate Attorney. After much discussion, the board decided to make an appointment to see Karen Peele, the head of Current Planning for the County, before consulting an attorney.
New Printer: Jim has access to a really nice printer for a cost of $100.00. After a short discussion of the pros and cons, a motion that we not buy the printer was made, seconded, and approved.

Members’ Concerns
The Fire Dept. has offered to come up and burn the piles in the wetland area this Sunday. Kimiko said that they have a burn plan in place, but they will not go forward without the board’s approval. After a short discussion, the board agreed to review a copy of the burn plan and get back to Kimiko before 6:00 P.M. on Friday. Dave Nalle asked what agency declared that portion of Valleyhi’s property a wetland, and whether or not that agency would provide us with a wetland management plan. Another member said that the County would have that information. They (the County) have a wetland management plan book of which Colleen has
a copy and is willing to share with the community. Colleen Clark wanted clarification on the part of the auditor’s report that states the financials were incomplete prior to 2009. The board explained that Monica Lough, the person that did our audit, said that because we had not listed the costs for everything we purchased over time and depreciated them, our records were considered incomplete. We have no idea what some things have cost in the distant past. We should have had a depreciation schedule for every single item. Brad Williams, in regards to unfinished business above, informed the board the he formed a volunteer group that would like to go out on community cleanup day and open up our accesses, or the ones that we can clearly identify. Brad said he would also like to donate his time and the materials to make some nice
wooden signs for them. Colleen Clark had a concern that there is nothing on the website about the annual cleanup day. The board apologized saying that we are in the process of training to manage our website and that an email, which included the cleanup day, was lost. Karl Ruether let everyone know about “Bikes for Humanity”, which is an organization in Seattle that
collects and then sends bikes to Africa. He would like to see this posted on our website so that everyone in the community would have the opportunity to donate any old bikes they may have that are no longer being used. Jose’ mentioned a possible collection site for old batteries near the Fire Hall so that we could collect and recycle them before they leach into the ground.

After a motion to adjourn was made, seconded, and approved, the meeting adjourned at 8:43 P.M.

The following motions were made via email:
March 14, 2012: A motion to have the attorney file three liens on Valleyhi’s behalf was made,
seconded, and approved.
March 15, 2012: A motion that the proposed changes to the By Laws are forwarded to the attorney so that he can review them and provide feedback to the board was made, seconded and approved.