17 JANUARY 2013
Submitted by valleyhi
on Fri, 03/01/2013 - 21:28
Valleyhi Community Club, Inc.
Minutes of January Membership Meeting
Date: January 17th, 2013
Location: Leavenworth PUD
The meeting was called to order at 6:30pm
The meeting was attended by:
Trustees: Mike Weil, Jim Wolf, Danielle Hester, Larry Hamilton, and Susan Raley
President:
Vice President: Don Thomas
Treasurer: Robyn Hoffman-Smith
Secretary:
Absent Board Members: Jose’ Blazquez,
Members Present: Peggi Lopez, Julie & Ted Grinolds, John Storey, Kimiko & Dave Nalle, Colleen Clark & Herman Raley.
Members Concerns: A question was asked by Colleen Clark, does the board keep and publish minutes of executive meetings. The question was answered by trustee Danielle Hester, the board keeps minutes and is operating under the current bylaws where the minutes are not published to the membership.
Treasurers Report:
1. A letter was drafted and mailed to all property owners that have a balance remaining for this year. A payment plan will be offered with the billing this year that will outline options for running a pre-paid account.
2. Financial Report: Total Water System Income for December 2012 $9.37. Total Water System Expense for December 2012 $1322.24. Community Dues Income for December 2012 $0.00. Community Dues Expenses were $24.82.00. Checking account balance $3119.43. Total Assets: $114,006.23.
Water Report: A meeting with Jim Weins has been scheduled for January 24th. Jim will present to the trustees information regarding cross connection rules that may need to be incorporated to our by-laws before the new by-laws are put to a membership vote.
By-Law Review Report: A proposed draft was mailed to selected members of the community for review, some of the comments and suggestions were incorporated into a second draft that was sent to our attorney for review. At the time of this meeting, we have not yet received feedback from the attorney. The cross connection information from Jim Weins will likely need to be incorporated as well. The goal is to have a final proposed copy of the by-laws mailed to the membership before the annual meeting in June. Colleen Clark suggested that a letter be mailed out with the by-laws that asked for feedback from members who did not vote in favor, to outline the reason why. The suggestion was noted.
Community Project Report: Deferred until spring time.
Unfinished Business:
1. No update on land use project.
2. Open secretary position was noted, possible volunteer being interviewed this week.
3. Danielle has a meeting with Kate Koenig with Cascadia Conservation District regarding community Firewise information scheduled for January 24th.
4. Dave Nalle offered information regarding Community Wildlife Protection Plan and the Chumstick Coalition.
The meeting was adjourned at 7:00 P.M.