Valleyhi Community Club, Inc.
Minutes of March 15, 2012 Monthly Meeting
Location: Leavenworth PUD
Proper notification of meeting was given.
President, Jose Blazquez, called the meeting to order at 6:28 P.M.
The minutes of the February meeting were read and approved via email prior to this meeting.
The meeting was attended by:
Trustees: Danielle Hester, Susan Raley, Don Thomas, Mike Weil and Jim Wolf
President: Jose Blazquez
Vice President: Larry Hamilton (voted in as first order of business)
Treasurer: Robyn Hoffman Smith
Secretary: Peggi Lopez
Members: Juan Lopez, Kyle and Mikelle Breaux, Ted Grinolds, Herman Raley, Jack Smith, Colleen Clark, Craig and Glenda Prpich, and Brad Williams
Those absent: None
A quorum was present.
The first order of business was to fill the position of Vice President. A motion to approve Larry Hamilton as the new Vice President was made, seconded, and approved by all.
Treasurer’s Report
The Summary of Checking and Cash/Asset Accounts for March 2012 shows a checking account balance brought forward of $11,945.28. After accounting for all deposits and checks, the balance as of March 15, 2012 is $11,652.51. The Water Project Checking Account balance is $1,127.64. The savings account balance is $38,696.94. The two CD balances are $53,278.13 and $9,808.98. The total of these balances leaves our total cash for all accounts at $114,564.20. After adding the accounts receivable of $2,745.28, our total assets as of March 2012 are $117,309.48.
The Community Dues income for February was $512.00; expenses were $5.79.
The Water System Operating income for February was $23.58; expenses were $2,473.88.
The Aging Summary balance is $2,745.28.
A motion to accept the Treasurer’s Report was made, seconded, and approved by all.
Committee Reports
Water: The Dept. of Ecology is requiring us to record our daily water consumption directly from the well into the lines. This will require the purchase of a flow-meter. Our Water Master is looking into the cost of it and where it can be purchased. We have yet to hear back from our Water Master, so the matter was tabled.
Cleanup: The Community Project List is on the website. Nothing on the list has yet been accomplished.
We have a firm commitment from the County, so the Tire Drive will be the week of April 14th. We will get updated flyers out. They will take our tires, even with rims, at no cost. They will also take tractor tires. Craig Prpich volunteered to help haul tires from the community down to the Dryden Transfer Station. Danielle will find out who needs their tires picked up. Mike will help load. Kyle Breaux also volunteered to help, and if he is in town, Jim will also help haul.
The date for the pond cleanup has been set, but the Secretary was not sure of the date. (The date is May 12th) It is in the newsletter that will be going out soon. It is in May, and will not interfere with Easter or Apple Blossom. Some items on the Community Project List could also be done on this day. Danielle informed us that Russel Esparsa would like to volunteer to work on the ball field backstop. Jose asked that we be careful of the endangered plants around the backstop. At Jose’s suggestion we will also have a BBQ that day. Kyle volunteered to fix up the old BBQ pit.
Unfinished Business
A motion to rescind the sale of Lot 18 was made, seconded, and approved by all.
The Verizon/CSI claim was re-filed on 21 February 2012 with Estelle Grimes of Global Indemnity. The secretary will follow up with an email in 3 – 4 weeks if we have not heard back from Grimes. If we do receive any money from the insurance company, we will have to disclose it to the Department of Commerce to see what we can and cannot do with it.
Three liens were filed today.
Follow up on the request for Castle Playground equipment will involve finding an insurance carrier that will agree to cover it. So far, the Treasurer has had difficulty finding any company in this valley that will cover water systems, let alone one with a Castle Playground. She has been advised that the coverage we have now is probably the best we can get. It was suggested that we form a committee of parents to look into the safety of this particular playground equipment.
New Business
There wasa discussion about using the Fire Hall again for our April meeting. But first the problems of safety and code issues (the lack of a second egress and adequate capacity) pointed out to Valleyhi by the Fire Commissioners in a letter dated June 30, 2008 need to be worked out. Until this is accomplished, meeting in the equipment shed and/or the downstairs portion of the Fire Hall was suggested. Also suggested was the possibility of Valleyhi paying for and putting in the second egress. The Secretary will provide Jose with a copy of the June 30, 2008 letter to take to the Fire Chief in an attempt to work this out. For now, the April meeting could be held downstairs in the Fire Hall.
Members’ Concerns
Craig Prpich is waiting for the As Built Plans and Dan Riblett’s construction plans that he requested. These are usually in the pump house, but Dan Riblett has been using them in our attempt to restore our water system to 153 lots. The board will ask Dan for these, and once received, the board will get back to Craig. He also asked for a print out of all the water meter locations and serial numbers and the lots to which they belong. His third request was for the number and location of water meter hook-ups that are billed out. He would appreciate receiving this information as soon as possible.
Brad Williams asked about the money set aside for resealing the reservoir. This has already been done by Craig Prpich.
Kyle Breaux wanted to know if we have tested the structural integrity of our reservoir. We have not.
Mikelle Breaux asked about the Cleanup in May. It’s on the calendar and in the newsletter.
Craig Prpich informed the board that he has talked with Angel Hallman, and she has removed his property from the County Code Violation list as of the day of this meeting.
A motion to adjourn was made, seconded, and approved by all.
The meeting was adjourned at approximately 7:30 P.M.
The following motions were made via email:
February 24, 2012: Amotion to spend $300 to obtain a Valleyhi funded valleyhicommunityclub.org website for Valleyhi was made, seconded, and approved by all.
February 29, 2012: Amotion to retract the motion to sell the section of property on Allen Lane (Lot 18) was made, seconded, and approved by all.
February 29, 2012: Amotion to elect Jose Blazquez to the vacant President’s position to serve as our interim board President was made, seconded, and approved by all.
March 4, 2012: A motion to split the cost of the mailing from the trustees to the membership responding to the petitioners’ claims five ways was made, seconded, and approved by all.
March 7, 2012: A motion that Valleyhi Community Club, Inc. secures a credit card from Cashmere Valley Bank with a $500.00 limit was made, seconded, and approved by all.