Valleyhi Community Club, Inc.
Minutes of the October 18, 2012 Board of Trustees Meeting
Location: Leavenworth PUD
Proper notification of the meeting was given.
President Jose’ Blazquez called the meeting to order at 6:30 p.m., according to the clock on the PUD wall.
The meeting was attended by:
Trustees: Larry Hamilton, Danielle Hester, Susan Raley, Mike Weil, and Jim Wolf
President: Jose’ Blazquez
Vice President:
Treasurer: Robyn Hoffman Smith
Secretary: position open
Members: Rita Terry, Julie and Ted Grinolds, Melinda Steiner, Colleen Clark, Marlene
Dulin, Herman Raley, Bradly Williams, and Peggi Lopez
Absent board members: Don Thomas
A quorum was present.
Members’ Concerns:
No members raised concerns. Following the Treasurer’s Report, one member said the meeting had started one to one and one-half minutes early.
August Meeting Minutes:
These minutes were approved via email and were posted on the website, and copies were put in the bulletin board box.
Treasurer’s Report:
The Summary of checking and Cash/Asset Accounts for September shows a reconciled checking account balance of $10,040.47 and through October 18th, a checking account balance of $7,738.02. The Water Project Checking Account balance is $1,129.02. The Savings Account balance is $38,771.59. The two CD balances are $53,384.44 and $9,818.77. Total assets equal $119,020.75, which reflects a reduction from the month prior due to the loan payment of $48,550.92.
Community Dues income for September was $0.00; expenses were $667.28.
Water System Operating income for September was $9.75; expenses were $52,479.39.
Fiscal YTD Water System Operating income was $73,565.77; expenses were $73,200.58
Aging Summary balance is $8,334.63
A motion to accept the Treasurer’s report was made, seconded, and approved.
Water Report:
Jim Wolf, Jose’ Blazquez, Peggi Lopez, Susan Raley, Jim Weins (our Water Master), John Torrance (engineer), and David Tysz (consultant from Evergreen Rural Water of Washington) participated in a conference call meeting on September 10th with Department of Health Regional Engineer, Michael Wilson, and Regional Planner, Heather Cannon. The purpose of the meeting was to review the checklist of requirements involved in developing a Water System Plan. We currently are operating under a DOH-approved Small Water System Management Plan. The meeting was information oriented. No action was taken.
Community Projects Report
The cabana gable ends have been stained, and the concrete pads have been washed and sealed. A crack seal product was used on the basketball court crack. More sealant is needed and will be purchased. Ms. Danielle Hester suggests purchasing and sowing grass seed on the baseball infield before winter snows arrive. She will handle this project.
It was moved, seconded, and unanimously approved to purchase grass seed for the infield.
Unfinished Business
Bylaws: The Board received the attorney-generated bylaws and met three times in executive session for review and to suggest additions and/or corrections. The bylaws have been sent for review to ten community members, requesting their comments be returned to the Board by the end of October. The Board will review suggestions, return the edited bylaws to the attorney for legal correctness, and send the bylaws to the membership for approval, hopefully, before March.
Land Use: Ms. Peggi Lopez visited a number of Chelan County department employees, consulted a title company, and has found that the information she received has added new layers to unravel. The unraveling continues to occupy Board members.
Wetland Management: The director of the Cascade Columbia Fisheries Enhancement Group has agreed to help the Board locate a wetland specialist. That contact information should be received soon.
Bids for Water to Lot 1 Block 5 (the community-owned entrance creek lot): We have received one bid, of the four sent out, which was for $2000.00—much more than we wish to spend. Other possible beautification options were discussed. Making this lot more easily accessible to the community is important but will not be further addressed until spring.
Copying an Email: A member requested input about copying an email. When writing a letter to the Board via the website and wishing to keep a copy for one’s records, choose the screen print function before sending the email.
New Business
Secretary: This position is open, and applications are being accepted. Please send a resume and list of references via mail (3375 Allen Lane) or email through the valleyhicommunityclub.org website. Thank you to those people who choose to apply.
Firehall Window Replacement: Some vandalism occurred on July 4th, including two windows being broken in the fire hall garage door. Board members have inquiries into Fire District 6 employees about the cost of replacement.
Firewise Meeting: This meeting was well attended by community members. Ms. Kate Koenig of Cascadia Conservation District is our contact for Firewise information and organization assistance. Prior to the meetings, she and DNR representatives evaluated every home in Valleyhi. Ms. Danielle Hester is willing to be the Board contact for the Firewise program. We are looking for a community member to spearhead this campaign.
Announcements
The pond will be drained completely this year. Mr. Mike Weil will begin the process next week. The honey bucket has left for the season, and garbage service will be discontinued.
It was moved, seconded, and unanimously approved that the Board would meet in November in executive session to review the Bylaw comments provided by community reviewers.
The next regularly scheduled meeting will be January 17, 2013.
The meeting was adjourned at 7:10 p.m.